Card Fulfilment and Mailing Services
We print, personalise, match and mail your cards accurately and at speed
We provide secure, reliable card fulfilment services for a wide range of membership organisations, associations and businesses.
From printing and personalising cards to auto matching with letters and carriers, then including membership packs or merchandising, we manage the entire process from start to finish.
Whether you’re issuing membership cards, loyalty cards, EV charge cards, RFID cards or ID cards, our automated fulfilment process ensures each card is matched accurately, handled securely and delivered efficiently.
Trusted by organisations and associations
How our card fulfilment process works
From data to delivery, our fulfilment process is designed to be accurate, efficient and easy to manage, whether you need a fully managed service or support at specific stages. View our step-by-step card fulfilment process.
Print & Personalise Cards
We print your cards and personalise each one with names, numbers, barcodes or other unique data for every card holder.
Prepare Letters or Carriers
Personalised letters or carriers are produced using your data, ready to be matched with the correct card.
Match Cards to Letters
Our automated systems match each card to its corresponding letter, ensuring accuracy and recording the process.
Fold, Insert & Add Extras
Letters are folded and inserted into envelopes, with the option to include leaflets, welcome packs or additional items.
Mail & Deliver
Completed mail packs are sent using your chosen mailing service, ensuring reliable and cost-effective delivery.
Card Fulfilment for One-Off Mailings and Ongoing Programmes
Whether you are preparing one large card mailing or need new cards issued throughout the year, we can build the fulfilment service around the way your organisation works.
One-Off and Annual Mailings
We can manage large individual projects, including annual membership renewals, enrolment mailings, replacement card campaigns and promotional or gift card mailings.
Your cards can be printed and personalised, matched to the correct letter or carrier, packed with any additional materials and mailed directly to each recipient.
Ongoing Card Fulfilment
For organisations that regularly welcome new members or issue replacement cards, we can hold preprinted card stock and personalise cards as they are required.
We can manage weekly, monthly or scheduled fulfilment runs for membership cards, ID cards, loyalty cards, RFID cards and EV charge cards. For suitable programmes, API integration may also be available to transfer agreed cardholder information directly into the fulfilment process.
A Service Built Around Your Requirements
Your fulfilment programme can include:
- Personalised cards, letters and card carriers.
- Welcome packs, leaflets, stickers, booklets or merchandise.
- UK and international mailing.
- Stock storage and management.
- Completed mail packs returned to you for onward posting.
- Support with one stage or the complete process from production to delivery.
We will discuss your card volumes, frequency, data, pack contents and mailing requirements before recommending the most suitable approach.
Why businesses choose The Card Network for Card Fulfilment
Outsourcing your card fulfilment doesn’t just save time. It improves accuracy, reduces costs and gives you a more reliable process from start to finish.
High-Speed Fulfilment
Process up to 2,000 cards per hour for large-scale or time-sensitive projects.
Accurate Automated Matching
Each card is matched to the correct letter using automated systems and reducing the risk of human error.
Recorded Fulfilment Information
Each card is recorded with a time-stamped fulfilment record, giving you complete visibility and confidence.
Secure Data and API Integration
Personal data is handled in line with robust data protocols, with options for real-time transfer via API integration.
Flexible Mailing Options
Access competitive postal rates compared to standard Royal Mail pricing.
Accurate Card Matching with a Recorded Audit Trail
Each card and its corresponding letter or carrier can be produced with a unique identifier. Our automated equipment reads this information and checks that the correct card is attached to the correct document.
Successfully matched items can be recorded with a date and time stamp. If the system identifies a mismatch or missing item, it is rejected and flagged for investigation. This reduces manual handling and the risk of a card being sent to the wrong recipient.
Full project planning
We offer full project planning services from start to finish:
working with you on Design, Production, Data Delivery, Support, Stock Management and Mailing.
We also offer full Member Helpdesk Services and Support through our sister company, People Connective.
Card fulfilment for a wide range of projects
We support a wide range of card fulfilment projects across different industries - from membership schemes and loyalty programmes to EV charging and RFID-based access systems.
What our customers say
“The timely delivery of the charge card represented an important step for our customers in their transition to electric vehicles.
Collaborating with The Card Network has been a seamless and productive experience, thanks to their dedicated team, meticulous attention to detail, and commitment to excellence.”
Case Study
Delivering branded EV charging cards on behalf of Motability Operations
Branded RFID EV charging cards, personalised and matched to individual customer letters, then fulfilled and mailed directly to Motability Scheme customers through our end-to-end service.
API integration for real-time card fulfilment
Rather than sending data manually via email or spreadsheets, our API integration allows you to send and receive data in real time.
This creates a faster, more efficient fulfilment process, with fewer manual steps and reduced risk of errors. It also allows for two-way communication, so your systems can receive updates as cards are processed and mailed.
For businesses managing ongoing card programmes, API integration provides a scalable and reliable way to automate fulfilment.
Card Fulfilment FAQs
Helpful answers about card fulfilment costs, setup, secure data handling, card personalisation, matching, packing and mailing.
What is card fulfilment?
Card fulfilment is the process of printing and personalising cards, matching them to the correct letters or carriers, packing them into envelopes and preparing them for mailing.
It can also include welcome-pack items, leaflets, booklets, stickers, merchandise and other supporting materials.
How much does card fulfilment cost?
The cost depends on the number of cards, the level of personalisation, what needs to be included in each pack and the chosen mailing service. We provide a tailored quote based on your project requirements.
What does your card fulfilment service include?
Our service can include card printing, personalisation, secure data handling, automated matching, card attachment, folding, inserting, packing and mailing.
You can use the complete service or ask us to manage particular stages, depending on your project.
What types of cards can you personalise and fulfil?
We can print, personalise and fulfil a wide range of plastic and paperboard cards, including:
- Membership cards.
- Loyalty cards.
- RFID cards.
- EV charge cards.
- Gift cards.
- ID cards.
- Season tickets.
- Transport cards.
We can discuss the card material, technology and personalisation required as part of the initial project planning.
What information can be personalised on a card?
Cards can be personalised with names, membership numbers, expiry dates, barcodes, QR codes and other variable information.
The available options will depend on the card type, artwork and requirements of your programme.
Can you manage one-off mailings and ongoing card programmes?
Yes. We support one-off and annual mailings as well as regular weekly or monthly fulfilment programmes.
This can include large membership renewals, smaller batches for new members, staggered gift-card mailings and ongoing ID or EV charge card programmes.
What do you need from us to get started?
We will usually need your card artwork or existing card design, the information you want to personalise, your approximate quantities and your mailing requirements. If letters, carriers, leaflets or other items are being included, we will also need the relevant artwork, content or materials.
For ongoing programmes, we will discuss how often cards need to be produced and the most suitable way for you to send us your data.
How quickly can you fulfil and mail cards?
Turnaround times depend on the size and complexity of the project, the type of card, the level of personalisation and the mailing requirements. Once we understand what is involved, we will confirm the expected production and mailing timescale.
How do you match each card to the correct letter?
Each card and its corresponding letter or carrier can be produced with a unique identifier. Our automated matching equipment reads this information and checks that the correct card is attached to the correct document.
If the system identifies a mismatch or missing item, it is rejected and flagged for investigation. This reduces manual handling and the risk of cards being sent to the wrong recipient.
Do you keep a record of fulfilled and mailed cards?
Successfully matched items can be recorded with a date and time stamp, creating an audit trail for the fulfilment process.
The records available will depend on the agreed workflow and requirements of your project.
How can we send cardholder data securely?
We will agree the most appropriate method for transferring your data based on the requirements of your project.
For suitable ongoing or higher-volume programmes, API integration may be available to transfer agreed cardholder information directly into the fulfilment workflow, reducing the need for repeated manual data transfers.
Can you include letters, inserts or membership welcome packs?
Yes. We can include personalised letters, card carriers, leaflets, stickers, booklets, welcome-pack items, merchandise and other supporting materials.
We will discuss the contents, size and packing requirements when preparing your quote.
Can you complete the fulfilment without mailing the envelopes?
Yes. If you prefer to manage the postage yourself, we can print, personalise, match, fold and insert the mail packs before returning the completed envelopes to you for onward mailing.
Can your mailing service cost less than standard Royal Mail pricing?
Depending on the size and requirements of the project, cost-effective mailing options may be available when compared on a like-for-like basis with standard postal services.
The price will depend on the number of items, their size and weight, the destination and the required delivery speed.
Request a Quote
- Membership Card or Loyalty Card Mailing
- Enrolment Mailing
- Promo Card or Gift Card Mailing
- ID Card Mailing
- Season Ticket Mailing
- Transport Card Mailing
We have multiple years of experience working with large card fulfilment contracts and abide by all data compliance regulations.
Our sophisticated machinery eliminates human error and records a time stamp of successful attachment and fulfilment.
We prefer to receive all data securely through our API integration capabilities.
We have access to various mailing services that vary in cost depending on the speed of service you require.
These can deliver significant cost savings when compared to a similar Royal Mail service and it’s often for this reason alone that customers choose to have their cards fulfilled and mailed by us.
We work with customers that have a range of requirements, including:
- One-off or annual card mailouts to thousands of members as part of a membership programme.
- Small, regular weekly fulfilment runs for ID card or EV charge card schemes.
- Staggered runs of gift cards.
- Monthly personalisation of cards for new members joining all over the world.
